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WDSF Statutes

 

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WDSF Statutes

June 15, 2008

INTERNATIONAL DANCESPORT FEDERATION

STATUTES

Incorporating all Amendments adopted at the 2008 Annual General Meeting, June 15, 2008

PREAMBLE

The International DanceSport Federation (IDSF) is the international federation governing all

aspects of DanceSport worldwide, either directly through its own organs, or through its

national member bodies, or by administrative agreements with other persons and bodies.

The IDSF (formerly ICAD) was founded in 1957 to organize and improve DanceSport. Later

it extended its jurisdiction to include DanceSport generally. Its objects are defined in the

DanceSport competitions, which are subject to IDSF RULES.

Each Member of IDSF is the sole recognized representative of DanceSport in its country or a

special multinational sports body, and representatives of each such body attend the General

Meeting of the IDSF, which is the legislative organ controlling all DanceSport affairs, based

on universal sporting principles.

The purpose of these Statutes is:

1. to ensure that IDSF's affairs are based on clear, sound principles and a strict

democratic process, and not on other factors;

2 to ensure fairness, openness and principles in the conduct of IDSF's affairs;

3. to assure the free and effective participation of Members in the General Meeting;

4. to ensure accountability by the Presidium to the General Meeting;

5. to ensure the improvement and popularization of DanceSport;

6. to ensure a sound legal basis and modern principles of business administration in

IDSF's affairs;

7. to ensure the clear and effective operation of the Presidium as the IDSF's political

and strategic organ between General Meetings;

8. to ensure effective management of IDSF by the Managing Committee;

9. to ensure the financial success of IDSF; and

10. to ensure that DanceSport is admitted to and remains in the Medal Programme of

the Olympic Games.

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STATUTES

Article 1

Name, Constitution, and Registered Address

1. The name of the federation shall be "International DanceSport Federation" or "IDSF".

2. IDSF is constituted as a separate legal person in Switzerland, with limited liability

under Articles 52-59 and 60-79 of the Swiss Civil Code, and its registered address

shall be in Lausanne, Switzerland, or as determined by the Presidium. The Presidium

may apply for registration of IDSF in the Register of Commerce of a Canton of

Switzerland in which it has its registered address.

Article 2

Objects

The IDSF is a non-partisan, non-profit-making body. The objects of the IDSF are:

a) to organize, govern, represent, produce and promote DanceSport;

b) to unite in recognised IDSF member Federations, and to maintain jurisdiction over all

DanceSport athletes, trainers, coaches, adjudicators, scrutineers, administrators, or

other technical officials and allied sportspeople, including all amateurs competitors;

c) to enact, administer, and enforce standardized rules to which all international

competitions organized by it or its members are subject based on sporting principles,

and in the best interests of DanceSport;

d) to obtain the admission of DanceSport to the Medal Programme of the Olympic

Games; to support and promote Olympism in DanceSport and the world; and to

support the objectives of the International Olympic Committee; and

e) to advise and assist its members with their work in their own countries.

Article 3

Financial Year

The financial year shall be the calendar year.

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Article 4

Membership

Members of IDSF shall fall into one of the following classifications:

1. Full Members

Full Members shall be DanceSport bodies of countries which are recognized by the

IDSF. Only one such body from any country may become a member.

2. Associate Member

Associate Members shall be bodies which have aims and objectives declared and

agreed by the General Meeting to be beneficial to the aims and objectives of the IDSF,

and shall have full voting rights in the General Meeting.

3. Provisional Members

Provisional Members shall be bodies which only partially fulfil membership

qualifications. A Provisional Member does not have voting rights, but does have the

right to nominate delegates to attend and speak at the General Meeting. Provisional

Members can nominate couples to all IDSF-granted competitions according to Rule 5

of the IDSF Competition Rules.

4. Honorary Members

Honorary Members are individuals who have rendered outstanding services to

international DanceSport and who are voted Honorary Membership by the General

Meeting.

Article 5

Admission and Termination of Membership

1. Applications

Applications for Membership must be submitted to the General Secretary. The

following must be included with an application:

a) a copy of the applicant's Constitution;

b) a list of the applicant's members;

c) the names and addresses of the applicant's Executive Committee; and

d) the following statement: "we agree to abide by the IDSF's Statutes, Rules

and Regulations, and to abide by decisions of the IDSF's General Meeting and

Presidium."

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The Presidium may require the applicant to answer questions and provide further

financial and other information, including proof to the satisfaction of the Presidium

that it does not conflict with, or is not in rivalry with an existing member of IDSF.

2. Admission is decided by the Presidium. No reason need be given when refusing an

application. If an application is rejected, the unsuccessful applicant is entitled to

require the General Secretary to present its application to the next General Meeting,

which may admit any applicant by a two-thirds majority vote.

3. Admission occurs when an applicant's application for membership has been accepted

by the Presidium.

4. Admission to membership, and renewal of membership by payment of the annual

Membership fee, constitutes a contract between the IDSF and the Member. The terms

of that contract include the term that in return for membership in IDSF, Members

agree to abide by the IDSF's Statutes, rules and regulations, and to abide by

decisions of the IDSF's General Meeting and Presidium, and to comply with the World

Anti-Doping Code, the IDSF Anti-Doping Code, including requiring all athletes and

support personnel within their jurisdiction to recognize and be bound by the World

Anti-Doping Code and the IDSF Anti-Doping Code.

5. All members must be notified in writing of any new admission and of any change in

membership. It is a condition of membership of the IDSF that the policies, rules,

statutes and programs of the member comply with World Anti-Doping Code

(WADC).

6. Members may renew their Membership annually by payment of the annual

Membership Fee on or before March 31st. Membership Fees may not be set off by a

Member against any other debt or claim.

7. A member may resign from the IDSF at any time by registered letter or facsimile

transmission addressed to the General Secretary who may accept or decline to accept

such resignation. Such resignation does not affect the member's financial obligations

for the current calendar year.

8. A Member may be expelled by a two-thirds majority vote of the General Meeting. A

Motion to expel a Member is not in Order unless the proposer has given the Member

at least one month's notice of the proposer's motion to expel, by registered letter or

facsimile transmission.

Article 6

Disputes

In view of the international composition of the IDSF and the resultant difficulties in settling

disputes judicially where problems arise between members or between members and the

IDSF, Members waive the right to take such disputes to law, and agree that such disputes

shall be subject to the binding decision of the IDSF Disciplinary Council, the General Meeting

or the Court of Arbitration for Sport in Lausanne, Switzerland.

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Article 7

Membership Fees

1. Members are required to pay an annual fee to renew their Membership, according to

the Financial regulations.

2. The amount of the annual Membership Fee shall be decided or amended by simple

majority of the General Meeting and subject to amendment at any time by the General

Meeting.

3. The Membership Fee for any year is due on January 1st of that year.

4. Membership Fees paid after March 31st of any year are overdue.

Article 8

Organs of the IDSF

The organs of the IDSF are:

a) the General Meeting

b) the Presidium

c) the Managing Committee of the Presidium

d) the Disciplinary Council

Article 9

General Meeting

1. The General Meeting is the principal and original organ of the federation and consists

of the Members' Delegates and the members of the Presidium. Each Member is

entitled to send two Delegates to the General Meeting.

2. Each Member must provide one of its delegates with written power of attorney which

constitutes the authority to vote. Only one delegate per Member may vote.

3. A Delegate must be a member of the body he or she represents as a Delegate and

must be at least 18 years of age and legally capable of managing all of his or her

personal and business affairs, and may not be:

(a) a corporation;

(b) an undischarged bankrupt;

(c) someone convicted anywhere of an offence in connection with the promotion,

formation or management of a corporation, or involving fraud, or whose

registration to trade in the stock of corporations has been revoked, within five

(5) years of the date of the General Meeting at which he or she proposes to

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serve as a Delegate.

4. Assignment of votes by proxy is permitted, but only in the following written form:

(beginning of form)

INTERNATIONAL DANCESPORT FEDERATION

FORM OF PROXY

FOR THE MEETING OF THE MEMBERS OF

INTERNATIONAL DANCESPORT FEDERATION

SCHEDULED TO BE HELD ON (DATE OF MEETING)

AT (PLACE OF MEETING).

The undersigned signatory of (NAME OF IDSF MEMBER) hereby appoints (PROXY HOLDER'S

NAME), or in his absence (ALTERNATE PROXY HOLDER'S NAME) as the proxy holder for and

on behalf of (NAME OF IDSF MEMBER) to attend, act and vote for and on behalf of (NAME

OF IDSF MEMBER) at the above meeting and at any adjournments thereof, to the same

extent and with the same powers as if the authorized Delegate of (NAME OF IDSF MEMBER)

were present at the said meeting, or any adjournment thereof.

(Please print)

_________________________________

Signature of Authorized Signatory

_________________________________

Printed Name

_________________________________

Address

_________________________________

Date

(end of form)

Proxies are not valid and may not be used unless they are assigned to a duly

authorized Delegate to the Meeting, completed and signed in this form, and delivered

to the General Secretary or the fax number or address permitted by the General

Secretary at least twelve (12) hours before the scheduled time of the Meeting,

provided always that if the General Secretary is not satisfied with any form of proxy

submitted to him or her then the General Secretary shall submit the proxy for the

approval of the Meeting as the first order of business of the Meeting after

ascertainment of Members present, and the decision of the Meeting on the question

shall be final.

5. No Member may represent more than two further Members by proxy in addition to his

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or her own Member body.

6. Presidium Members may serve as Delegates. Presidium Members may receive and

vote proxies.

7. Honorary Members may serve as Delegates. Honorary Members may receive and vote

proxies.

8. At the General Meeting each Member has two votes. Honorary members have one

vote. Provisional members have no vote.

9. An Ordinary General meeting must be held in every financial year.

Article 10

Convocation of the General Meeting

1. The General Secretary shall convene an Annual General Meeting by notice in writing to

all Members by mail on or before January 15th every year.

2. The General Secretary shall communicate the date and venue for the General Meeting

by notice in writing to all Members by mail at least four (4) months before the General

Meeting.

3. Motions for the agenda must be submitted to the General Secretary in writing by mail,

facsimile transmission ("fax") or electronic mail ("e-mail") not later than three (3)

months before the General Meeting and accompanied by a brief background statement

by the proposer explaining the reason for the proposed intended effect of the Motion.

4. The General Secretary shall communicate the final agenda and motions on notice for

the General Meeting in writing to all members by mail, fax transmission or e-mail at

least two (2) months before the General Meeting.

Article 11

General Meeting Procedure

1. The General meeting shall be chaired by the President, or alternatively the First Vice

President, or alternatively a Delegate elected by the Meeting for the whole or any part

of the Meeting.

2. The General Meeting is duly constituted if at least one quarter (1/4) of the voting

Members is represented by Delegates or proxy. If the General Meeting is not duly

constituted then a new General Meeting may be convened according to Article 10 with

the same agenda, and that General Meeting will be duly constituted regardless of the

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number of the members represented.

3. In order to ensure a fair and democratic process and the efficient conduct of business,

the proceedings of the General Meeting shall be governed by the following Rules of

Order:

(a) motions may be made by any Delegate, Presidium Member, or Honorary

Member;

(b) the following take precedence over all other matters before the Meeting, in the

following order: Points of Order (i.e. questions or objections regarding the

proper order to be followed in the Meeting, including motions to close debate on

any question), Points of Privilege (i.e. questions or objections touching on the

privileges of a Delegate or a Member), and Points of Information (i.e. questions

seeking further and better information and explanation of any matter before the

Meeting);

(c) every Member of the Presidium may speak at the General Meeting, and in the

event of a dispute, the following is the order of precedence for speaking and

proposing motions:

(i) the Chairman;

(ii) Presidium Members;

(iii) Delegates;

(iv) Honorary Members; and

(v) guests

(d) the Chair shall recognize Delegates in order of their request to speak;

(e) subject to the vote of the Meeting, the Chair may impose time limits on debate

and on proposers making and speaking to motions, and may impose equal time

limits on any speaker wishing to speak to any matter;

(f) motions may only be tabled, amended, withdrawn or otherwise disposed of by

vote of the Meeting as required in these Statutes, called by asking "who is in

favour of this motion?";

(g) debate may only be closed by majority vote of the Meeting on a Point of Order;

and

(h) other Rules of Order adopted by the General Meeting on Points of Order,

provided always that in the event of a dispute over any Rule of Order, the General

Meeting may submit the dispute to the ruling of the Chairman, whose decision shall

be final.

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4. Except as otherwise provided in these Statutes, the General Meeting passes its

resolutions by simple majority of votes of the voting Delegates, including proxy

holders. Resolutions to amend these Statutes require three (3) months' written notice

to the General Secretary and a two-thirds (2/3) majority vote. In any vote,

abstentions and invalid votes are disregarded. If there is equality of votes, the

President or in his or her absence the Chairman may cast a deciding vote, but

otherwise the motion fails.

5. Voting is by a show of hands, unless one-third of the Delegates present request a

secret ballot.

6. The General Meeting elects the Presidium according to Article 13 and the Auditor

according to Article 17 respectively of these Statutes. Elections shall not be held until

after debate and voting on Motions of the Presidium and Motions of the Members.

7. Minutes must be taken in writing at every General Meeting and verified by two (2)

Presidium Members forthwith after any adjournment thereof. They must be

transcribed within one (1) month and signed by the President and another member of

the Presidium. A copy shall be sent to all Members by ordinary mail, fax, or e-mail

without delay and in any event within two (2) months of the end of the Meeting.

8. Notwithstanding any other provision to the contrary in these Statutes, the Presidium

may submit urgent motions to the General Meeting without prior notice, with the

approval of a two-thirds (2/3) majority vote.

9. An Extraordinary General Meeting may be convened by a decision of the Presidium

and must be convened if at least one-third (1/3) of the Members entitled to vote

requests such a meeting in writing, stating their reasons.

10. The Extraordinary General Meeting must be convened immediately per Article 10.

11. For greater certainty, the Extraordinary General Meeting is a General Meeting and is

subject to the same requirements as an ordinary General Meeting.

Article 12

Postal Ballots

In addition to the procedures available in the General Meeting, the Presidium may conduct

votes on motions by post or fax, provided always that it may not do so regarding any

motion to amend the Statutes. Members shall be allowed a minimum of two (2) months to

vote, failure to reply shall constitute abstention, and if there is equality of votes, the motion

fails. This procedure is called a "postal ballot". A postal ballot is valid provided that 50% of

the membership has voted at the end of the period which the Presidium orders for voting.

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Article 13

Presidium

1. The Presidium is the secondary political organ of the IDSF and is subordinate to the

General Meeting.

2. Subject to the will of the General Meeting, the Presidium is empowered to govern

IDSF's affairs between General Meetings and to represent IDSF in any manner, in the

best interests of DanceSport.

3. The Presidium consists of:

the President

the First Vice President

the Second Vice President

the General Secretary

the Treasurer

the Sports Director

and up to 6 Ordinary Members

Honorary Life President

The Ordinary Members and the Second Vice President are responsible to undertake

various functional activities as directed by the President or the Presidium.

4. The Presidium, other than the Honorary Life President, is elected by secret ballot at

the Annual General Meeting every third year.

5. Successful candidates to the Presidium shall be those obtaining the greatest number of

votes. If there is a tie between two or more candidates a second election shall be held.

If the tie persists, lots will be drawn to decide the successful candidate. In an election

for General Members of the Presidium, anyone who casts a ballot must vote for the

same number of candidates as the number to be elected; and, e.g. for greater

certainty, if six (6) General Members of the Presidium are to be elected, then a ballot

will be invalid unless it is marked for the election of six (6) different candidates out of

the total of the candidates nominated for the position of General Member of the

Presidium.

6. Anyone who is legally capable of managing all of his or her personal and business

affairs, and is not:

(a) a corporation;

(b) an undischarged bankrupt; or

(c) someone convicted anywhere of an offence in connection with the promotion,

formation or management of a corporation, or involving fraud, or whose

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registration to trade in the stock of corporations has been revoked within five (5)

years of the date of the General Meeting at which he or she is nominated for

election to the Presidium,

may be elected to the Presidium or the Managing Committee, whether or not he or she

is a Delegate or Presidium Member, provided always that no one may be elected to

the Presidium unless she or he is present at the General Meeting where such elections

are held or unless she or he has previously consented in writing to election to the

Presidium.

7. If the office of any Presidium member becomes vacant, the Presidium may appoint a

successor to that office to hold that office until the next General Meeting, at which

time an election must be held to fill that position for the balance of the three-year

term.

8. The Presidium shall constitute and appoint members to Commissions to assist it in its

work, including the Sports Commission, the Finance Commission and the Press

Commission, and these Commissions shall be responsible to and report to the

Presidium.

9. The Presidium may appoint and dismiss members of a Council of Advisors of up to

fifteen (15) members to advise and assist it in the development of DanceSport.

10. Every Presidium Member owes IDSF the duties of Good Faith and Competence.

Article 14

Powers of the Presidium

1. When the General Meeting is not in session, the Presidium possesses all of the powers

which are not specifically reserved to the General Meeting by law or under these

Statutes, and is empowered to make any decision which is not specifically reserved

for the Presidium under these Statutes, including taking action against Members,

athletes or other persons who violate or may violate the Statutes or the Rules, or

harm or may harm IDSF. In such cases the Presidium may take any action within its

powers, including but not limited to:

a) prohibit the organizing or production of international competitions or the

participation of a Member's athletes in any competition,

b) reprimand a Member,

c) suspend some or all of the membership privileges of any Member,

d) revoke the membership of a Member;

e) enforce any appropriate sanctions against individuals.

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2. Appeals against such decisions by the Presidium may be brought by the member to

the attention of the IDSF Disciplinary Council or the General Meeting (as the case may

be), the decision of which shall be final, subject to the provisions of Article 6. An

appeal by a member must be made in writing and delivered either to the Chairman of

the Disciplinary Council or to the General Secretary (as the case may be) within two

(2) months of receiving notice of the Presidium's decision. The appeal must be

reasonably clear. For further clarity, filing an appeal of such a decision does not

suspend or affect the Presidium's decision, which shall be remain in full force until the

next formal decision of the competent body has been taken unless that decision is

varied by the Presidium.

3. The Presidium may adopt its own Operating Policies in order to ensure the more

democratic, collegiate and efficient conduct of IDSF's affairs.

Article 15

Work of the Presidium

1. The work of the Presidium shall be conducted by correspondence by mail, fax and email.

Meetings of the Presidium shall only be convened if more than half the members

can attend. Travelling expenses for such meetings will be paid as far as possible from

IDSF funds.

2. Decisions of the Presidium require a simple majority. Each Member of the Presidium

has one vote. The President shall have a casting vote in any tied vote of the

Presidium. The result of any vote must be made known to all members of the

Presidium without delay.

Article 16

Management and Representation

1. The President, the First Vice President, the General Secretary, the Treasurer and the

Sports Director constitute the Managing Committee, and, subject to the discretion of

the Presidium, represents the IDSF.

2. The Managing Committee has the duty and the authority to manage and conduct

IDSF's affairs according to Modern Sports Principles and modern Management

Principles.

3. The President is the chief political representative of IDSF and has the duty and

authority to lead and to try to build consensus within IDSF. The President is also the

Chief Executive Officer of IDSF and has full authority to manage the day-to-day

business and sport affairs of IDSF.

4. The First Vice President is the deputy chief political representative of IDSF and,

subject to the President's directions, has the duty and authority to lead and to try to

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build consensus. The First Vice President is also the Assistant Executive Officer of IDSF

and, subject to the President's directions, has authority to manage the day-to-day

business of IDSF. In the event of the resignation, termination, death or incapacity of

the President, the First Vice President has the duty and authority to fully assume the

office, authority and title of the President.

5. The Second Vice President is a political representative of IDSF and is subject to the

Presidium's directions.

6. The General Secretary is in charge of the IDSF's office and its World Wide Web site,

and acts according to the President's instructions.

7. The Treasurer is the Chief Financial Officer of IDSF and has the duty and full authority

to manage the day-to-day financial and accounting affairs of IDSF according to

modern Management Principles. The Treasurer has the duty to report to the General

Meeting and the Presidium regarding IDSF's accounts and financial affairs.

8. The Sports Director is the Chief Sports Officer of IDSF and has the duty and full

authority to manage the day-to-day sports affairs of IDSF according to Modern Sports

Principles and modern Management Principles. The Sports Director has the duty to

report to the General Meeting and the Presidium regarding IDSF's sports affairs.

Article 17

Finances

1. IDSF's books and accounts will be managed by the Treasurer according to good

commercial procedures.

2. The Treasurer must present the financial report to every Ordinary General Meeting and

every meeting of the Presidium.

3. Every third Ordinary General Meeting will appoint an Auditor. The Treasurer shall

obtain the Auditor's signed Report prior to every Annual General Meeting and

distribute it to Delegates prior to the beginning of the Annual General Meeting.

Article 18

Disciplinary Council

1. The Disciplinary Council ("the DC") is the independent jurisdictional organ of IDSF. It

considers and renders judgments on the subjects referred to it by the Code of the

IDSF Disciplinary Council and the provisions of the Anti-Doping Code.

2. The composition of the Disciplinary Council and the required profile of its members

shall be defined in the provisions of the IDSF Disciplinary Council Code ("IDSF DC

Code").

3. Members of the Disciplinary Council may not at the same time be a member of the

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IDSF Presidium or of the Managing Committee. Members of the Disciplinary Council

exercise their duties independently according to the doctrine of trias politica and are

not bound by any instructions of other IDSF organs regarding these duties.

4. The members of the Disciplinary Council are elected by the General Meeting.

5. The Chairman of the Disciplinary Council must present a report on its decisions during

the previous year, to every General Meeting.

Article 19

Honors

1. Honorary Life Presidents and Honorary Members may be appointed by the General

Meeting. At the request of the President, they may perform advisory and ceremonial

functions.

2. The General Meeting and the Presidium may create and confer upon any person such

Honors as they deem to be deserved and advisable in the interests of DanceSport.

Article 20

Rules and Regulation

1. The IDSF has the following Rules and Regulations:

a) Financial Regulations

b) Competition Rules

c) Rules for Adjudication

d) Regulations for Television, Broadcasting, New Media, Advertising and

Sponsorship

e) Anti-Doping Code

f) Disciplinary Council Code

2. The Competition Rules, the Rules for Adjudication, the Anti-Doping Code and

the Disciplinary Council Code are integral parts of the Statutes.

3. The other Rules and Regulations are not an integral part of the Statutes and may be

amended by postal ballot or by the General Meeting.

4. Athletes and adjudicators can be bound to IDSF Rules and Regulations by forms of

consent (Appendix A to this article).

Article 21

Liquidation of the IDSF

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1. The dissolution of the IDSF may be decided only by a General Meeting called

specifically for the purpose and requires a two-thirds (2/3) majority, subject to at least

two-third (2/3) of the Members being present or represented.

2. In the event of the IDSF being dissolved or of its objects becoming invalid, its assets

will be assigned to the International Olympic Committee or to any other internationally

recognized sport body or bodies. No monies will be paid to Members of the IDSF.

Article 22

Common Language in IDSF

1. The official language of the IDSF is English.

2. In any question of interpretation of the Statutes, Competition Rules and

Regulations, the English version shall be binding.


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